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Introduction to Cellma - Forensic Medical Record Software

Forensic applications of electronic health record (EHR) systems are critical across healthcare worldwide. There is growing demand for records that are accurate, traceable, and tamper-proof, be it the Forensic Medical Services (FMS) in the UK or an array of global health authorities. Reliable forensic documents can be key in cases of malpractice, investigation, or legally defending a clinician. Cellma addresses these high-stakes needs with tailor-made forensic assessments, clear, comprehensive reports and secure document storage and distribution capabilities to ensure the evidence is defendable in both the clinical and legal arenas.

In the UK, this supports the NHS 10 Years Plan, which emphasises digital records, interoperability and stronger data protection. Cellma is compliant with NHS England’s Records Management Code of Practice, GDPR, CQC and is able to facilitate governance standards across the globe. This ensures that your organisation’s medico-legal documentation remains secure, compliant, and capable of withstanding scrutiny in both domestic and international contexts.

The Future of Ambulatory EHR 

Ambulatory care is the fastest-growing segment of healthcare, and ambulatory EHR systems will continue to evolve with it. Expect: 

Audit Trail Analysis

  • Logs every access, edit, or deletion with user, timestamp, role, 
and location.
  • Tampering detection tools flag suspicious patterns.

Clinical Documentation Review

  • Confirms the legitimacy and authenticity of the notes by validating the 
author and the date of entry.
  •  Confirm entries are dated contemporaneously and coded appropriately 
(i.e., SNOMED-CT, ICD-10) in Cellma’s EPR module.

Legal & Compliance Evidence

  • Ensures safe and secure extraction of records and packages of evidence
  • Preserves the chain of custody to maintain evidence of malpractice, 
fraud, or for use in court.

Data Security & Breach Investigations

  • Provides a method to discover insider threat detection against both 
direct and indirect unauthorised access.
  • Uses role-based access, encrypted storage, and full modification logs.

Medication & Lab Record Verification

  • Verifies lab results and prescriptions for accuracy from system time. 
  • Coordinates with laboratories/diagnostics to confirm accurate data 
upload in a timely manner.

Insurance and Fraud Detection

  • Detects any disallowed or invalid claims, duplicate billing, 
and/or over-reporting.
  • Facilitates auditing the billing history to find anomalies. 

Chain of Custody

  • Maintains the security and integrity of data for legal 
admissibility of evidence.
  •  Tracks who accessed the data and provides assurances that data will
not be tampered with or modified, and original records will not be modified.

Key Features of Forensic Medical Record Software - Cellma

Customised Assessment Templates with Annotation tool (body maps)

Create tailored forensic templates based on clinically and/or legally prescribed requirements (ex. assault reports, medico-legal assessments). The annotation tool (body maps) feature can be used to document injuries.

Secure Digital Evidence Management

Includes validated tools such as PHQ-9, GAD-7, HoNOS, and risk assessment tools, which provide a template for structured assessment of patients’ symptoms, risks, and recovery.

Chain of Custody
Tracking

Provide a complete chain of custody that upholds integrity and traceability for possible admission into a court of law.

Fraud Deterrence with Advanced Analytics

Ability to identify anomalies with billing, prescribing habits, usage, including intelligence dashboards and reports.

Fast Evidence Compilation & Reporting

Ability to assemble audit-ready documents, logs, and assessments for regulators and the law.

NHS 24 Referrals
Integration

Cellma connects with NHS 24 to auto-create cases, enabling faster triage and timely patient allocation without manual data entry. 

Version Control & Audit Logs

Maintain full edit histories with automated, tamper-proof logs to ensure transparency and defensible records.

Interoperability to Clinical Systems

Facilitates SNOMED-CT, ICD-10, and HL7; connects to laboratories, imaging systems, and legal reporting.

Strong Security & Compliance Controls

User role-based access, data encryption, secure backup; optimised for full compliance with GDPR, NHS, and CQC.

Benefits of Cellma - Forensic Medical Records Software

Client Spotlight: Cellma at Forensic Medical Services (UK) 

Solution: Deployed Cellma Forensic Medical Records Software at FMS UK with custom templates, secure access, and integration
with NHS 24 referrals and law enforcement systems. 

Impact

Why Choose Cellma - Forensic Medical Records Software

NHS-aligned and globally scalable 

Built with forensic best practices and medico-legal compliance 

Configurable to local and national requirements 

Supports both clinical care and judicial reporting needs 

Frequently Asked Questions (FAQs)

What is it about Cellma that makes it an effective solution for forensic medical record management?
Cellma has been developed for forensic, legal and compliance contexts. It can provide tamper-proof, auditable data trails, secure document management, custom medico-legal assessments and chain of custody, and be fully compliant with your records, which will answer any critique from courts or investigations.
What is it about Cellma that makes it compliant with NHS and International standards?
Cellma complies with the NHS England's Records Management Code of Practice, CQC standards, GDPR, and internationally accepted interoperability standards such as HL7, FHIR, SNOMED-CT and ICD-10. This ensures your forensic data is compliant and can be used defensively in a court of law.
Does Cellma connect to existing lab, imaging or legal system permissions?
Yes, Cellma is 100% interoperable and is designed to connect easily to labs, correlation imaging systems, diagnostic systems and even legal and regulatory systems designed to serve the needs for sharing evidence and documentation.
Who benefits from the forensic medical record feature in Cellma?
Cellma's forensic capability benefits clinicians, forensic psychiatry, legal teams, compliance officers, insurers and regulators. Cellma supports everything from malpractice investigations to fraud detection, tribunal reporting and medico-legal assessments.